Lease Printer For Small Business – For businesses dealing with high-volume printing and copying requirements, owning a modern laser printer or digital copier makes sense for flexibility and productivity. However, these high-end office machines come with a hefty price tag – ranging from a few thousand to over $10,000 for an outright purchase.
For a small or medium-sized business, this type of investment is a large chunk of capital – one that many companies cannot afford. In addition, the price of the initial investment does not take into account the collateral costs of owning the machine – the cost of the printer or toner, the cost of paper and repairs and maintenance.
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With this in mind, many organizations make the choice to rent rather than buy their office equipment. Leasing not only reduces budget pressures but offers greater flexibility, reliability and control over downtime.
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Whether you need a stand-alone inkjet printer, a high-capacity laser printer or large MFPs, there are many benefits to renting your office equipment.
Leasing allows you to stay on the cutting edge of technology for better reliability, longer uptime and increased productivity, along with providing expert technical support. In addition, leases allow:
Leasing a machine can also improve transparency of printing costs and help reduce costs by automating the purchase of necessary supplies.
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Before choosing a rental partner, you must first define your business needs by determining your print load. Calculate how many pages per month you print to choose the right model for your use. Then:
Take the time to research printers or copiers and their functionality to determine which one will be able to handle your business’ workload. This is a good time to start a relationship with a company that offers managed printing services because they have experts on staff who can help you identify the right make and model.
Once you’ve chosen your model, you’ll want to compare the rental price to the purchase price. Ideally, you want the monthly lease price to equal the retail value of the car when multiplied by the number of months you expect to use it.
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This is the less common of the two rental options because the monthly rate is higher because the entire cost of the equipment is financed.
In general, a capital lease is considered more of a loan than a strict lease because the equipment appears on the lessee’s balance sheet. This is because the principal and interest (P&I) paid is put directly into the cost of the car.
Capital leases are a good choice for organizations looking to purchase and own the equipment because the purchase cost is included in the lease. Capital leases are also known in the industry as $1 purchase leases.
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An operating or fair market lease is the most common lease option because of its low monthly payments. Since the business is strictly equipment rental, the cost is never added to the balance sheet. There is still an option to buy at the end of the lease, but the lessor calculates the cost based on various factors such as market demand, wear and tear, depreciation, etc.
Whichever rental agreement you choose, be sure to read the terms of the agreement carefully before signing. Most organizations have leases through a risk management department or external counsel to ensure there are no onerous conditions.
If you’re spending too much on office technology, it’s time to consider the benefits of printer leasing to upgrade your fleet, manage your technology, and expand your resources for greater productivity, functionality, and cost savings.
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At Office Technologies, we have 27 years of experience in providing our small and medium business customers with the highest quality office equipment and service in the industry.
If you’re ready to explore the many benefits of printer rental for your organization, contact Office Technologies today! Budgeting is everything when running an office. You have to balance salaries, office supplies, equipment and rent. How can you maximize your budget and give your employees the extra tools they need to succeed? By renting a copier or printer, you can invest your remaining capital in these tools and solutions to help you grow your business. One of the most integral tools in your office is the printer or copier. It is essential to successfully manage the costs associated with your printing and copying needs. The good news is that you can rent a copier or printer for your office. Let’s look at several ways in which renting a copier or printer is better than buying one Save money upfront When you rent a copier or printer, you don’t have to spend thousands of dollars upfront to get the equipment you need. Most leases do not require a down payment from companies, and if they do, it is small compared to paying the full price upfront. The money you save can then go to other areas of your company that improve customer service and employee morale. With the money you save, you can upgrade your phone system, upgrade your internet, invest in an after-hours answering service, improve your website design, or even get your employees ergonomic chairs. Manageable payments for easy budgeting Most small and medium-sized organizations would benefit from a business-class copier or printer, but cannot fit the cost into their monthly budget. By leasing equipment, smaller businesses can take advantage of the latest technology, maximizing efficiency and the lowest possible operating costs. Companies have flexibility in their lease terms, but the average term is between 48-63 months. Most organizations find these lease terms more feasible and the frequent refresh cycle they allow is more efficient and cost effective. However, there are times when it is necessary for clients to buy instead of rent, such as in the case of capital expenditure. Some government agencies, political campaigns, and schools must spend their budget within a certain time frame for tax or expiration reasons. If you have similar concerns, contact one of our industry experts at AOSClientSuccessTeam@GetAOS.com or (800) 346-6920 to help you evaluate your options to choose the best fit for your organization. technology makes renting office equipment a better option than buying one outright. First, most technology becomes obsolete within a few years, meaning you’ll need to buy a new copier or printer every four to six years to keep up with changing technology. You can also keep running an old printer, but this leads to much higher maintenance costs and overall operating costs due to broken parts and increased toner depletion over time. When you rent a copier or printer, you will have two advantages. First, leases come with a maintenance and service plan to provide assistance whenever needed. During the duration of the rental agreement, you will have a team of certified technicians ready to meet your needs. If you buy a copier or printer, you may have a short-term warranty, but these warranties are also known to have gaps in their coverage, so you may still be responsible for the bill in the end. The second benefit is that your lease offers a sustainable refresh cycle to ensure you can update your copier or printer with the latest technology and the most economical running costs. Instead of spending thousands of dollars on a machine that only has a five-year lifespan, you can pay less money up front and get an updated device as newer technology is introduced. Tax Benefits Every business is looking for ways to reduce their tax bill, and leasing will help. Buying office equipment outright may cause you to pay an AMT (alternative minimum tax), while leasing the equipment will not. Also, when you lease the printer (or any other equipment), you can write off the payments as business expenses at the end of the year without worrying about figuring out depreciation. Fair market value (FMV) printer rental vs. lease buy $1 Now that you know some general benefits of leasing, it is important to understand the difference between these two leasing options. An FMV lease is what most people think of when they hear the word lease. The lessee uses the equipment for a predetermined period with a fixed monthly payment. At the end of the lease, the tenant has three options. They can either return the equipment, upgrade to new equipment, or purchase the equipment at the determined fair market value. A $1 purchase lease, or capital lease, is somewhat similar to an FMV lease, but there are a few things that set it apart. You’ll make higher monthly payments with a $1 lease because at the end of the loan, you’ll buy the printer for $1. While a $1 purchase may seem like a great deal, there are some issues with using this type of lease to purchase a copier or printer. The ability to upgrade at a low cost One of the most powerful benefits we touched on earlier is the ability to upgrade to new equipment. A $1 lease doesn’t easily allow you to do that
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